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EXHIBIT AREA
AVAILABLE: Sunday, October 4 through Monday, October 5
Exhibit Package Fee
$700 for each tabletop exhibit
package (Sponsors at the $5,000 level or higher are
entitled to one free exhibit package.)
The Exhibit Package Includes
A single tabletop exhibit
space with a draped and skirted 8 x 30 table, two
chairs and tent card sign One complimentary
exhibitor registration with
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an attendee list and all other
conference materials
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access for all food functions
held in the Exhibit Area (see schedule below)
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admittance for one person to
lunch on Sunday and Monday, and Welcome
Reception Saturday evening
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the opportunity to attend all
educational sessions
Note: If additional exhibitor
registrations are needed, contact the Business
Office at 877-326-5992 for fees and instructions.
Detailed information will be sent to all confirmed
exhibitors prior to the Conference.
Contract and Payment
Table locations will be assigned on
a first come/first served basis, and only upon
receipt of the contract and payment in full. Payment
is due by Tuesday, September 1, 2009. No space
will be assigned until payment in full is received.
Tentative Exhibitor Schedule
(Exact times and events are subject to change)
| Sunday,
October 4: Exhibit Area Open 10:00 am
to 7:30 pm |
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Exhibitor Set-up 7:30 am
to 9:30 am
Morning Break 10:00 am to 10:30 am and
Opening of Exhibit Area
Afternoon Break - 3:15 pm to 3:45 pm
Exhibitors Reception 5:30 pm to 7:30 pm
with Entertainment and Live Auction |
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Monday, October 5: Exhibit Area Open
7:00 am to 2:00 pm |
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Continental breakfast 7:00
am to 8:30 am
Morning Break - 10:00 am to 10:30 am
Desserts following Lunch - 1:00 pm to 1:45
pm
Exhibit Tear Down begins at 2:00 pm with
completion by 4:30 pm |
Set-up and Tear-down
Exhibits must be operational by 9:30
am on Sunday, October 4 to be ready for the opening
of the exhibit area at 10:00 am. All exhibits must
remain in place until tear down, which will begin at
2:00 pm on Monday, October 5 after desserts are
served in the exhibit area. The exhibit area must be
completely cleared no later than 4:30 pm on Monday.
Exhibit Furnishings
Each exhibit space is the equivalent
of an eight-foot (8) tabletop. You must provide
advance notice if your standing exhibit requires
more space than allotted with an eight-foot table or
if you are using a floor display behind your table.
Each space will be provided with one printed tent
card, a table and two chairs. The entire Exhibit
Area is carpeted. For electric and additional items
required for your tabletop, please see contract for
details and rates. Rates quoted do not include the
7.75% NV state sales tax or the hotels 21% service
charge on equipment and labor.
Hotel Processing & Handling
Information
Packages will not be accepted if
delivered prior to October 1, 2009. Charges will be
as follows. 0-5 lbs $5.00; 6-15 lbs $10.00; boxes in
excess of 16 lbs, please contact NGA for specific
fees. 1 crate (shipped booth w/wheels) - $400 flat
fee (Please Note: If packages arrive prior to
October 1, additional fees will apply for storing of
shipped items.)
Cancellation Policy
Cancellations received by Tuesday,
September 1 will result in a refund of 75%; NGA will
retain 25% for administrative services. No refunds
will be given after September 1.
For More Information
Questions related to Exhibit
logistics, contact Jeanmarie Kline, CMP at
717-979-6979 or
jkline@Helmsbriscoe.com
For all other
questions on Sponsorship or Exhibiting, contact
Denise Ott at 717-580-1946 or
denise@heusergroup.com
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